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Step 2 of 9 · Setting up your associationDone in about 5 min(How long it takes to do this in Orchesi)

Create groups and sections

Organize your association by orchestra, choir or ensemble and by section. A template adds all sections of a concert band, brass band or choir at once.

Where do you use Orchesi?

Groups and sections decide who sees what. A group is, for example, your concert band, your youth orchestra or your choir. A section is part of it, like the clarinets or the sopranos. Members see the rehearsals of their groups, and the sheet music of their section.

Tip: create your groups and sections before you invite members. Then you can put everyone in the right place as you invite them.

Create a group from a template

  1. Open the Club tab and choose Groups.
  2. Tap Create Group and enter the name, for example Concert Band.
  3. Under Use Group Template, choose a template: Concert Band, Brass Band or Choir. Under Sections that will be created you see which sections come with it, such as Clarinets, Trumpets and Percussion.
    The New Group screen in the app for a new association: Use Group Template is on, the Concert Band preset is chosen (next to Brass Band and Choir), with the sections that will be created below it, such as Flutes, Clarinets and Percussion.
  4. Confirm. The group is there, with all its sections.

Already have a group with the right sections? Choose Copy from Group.

Add a section

Open the group and tap Add Section, for example for a section the template didn’t include.

Create a group

  1. Go to Groups & Sections in the menu and click New Group.
  2. Enter the Name, for example Concert Band, and optionally a Description.
  3. Click Create Group.

Add sections

  1. Open the group and click Add Section.
  2. Enter the name, for example Brass, and click Create Section.
  3. Under Instrument settings, link the instruments that belong to this section. Members with those instruments are then suggested automatically when you add members.
    A group with its sections and on the right the Edit Section window for Trumpets: the Brass category, the name, and under Instrument settings the linked instruments Cornet, Flugelhorn and Trumpet ticked.

Tip: in the app you can create a group from a template for a concert band, brass band or choir, so all sections are there at once.

A handy way to set up your association

  • One group per orchestra, choir or ensemble that rehearses together, for example Concert Band, Youth Orchestra and Percussion Group.
  • Sections per instrument or voice part within that group.
  • The board or a committee can have a group too, for example for meetings.

You put members in groups and sections when you invite them, or later from the group with Add Member.

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Next step · Step 3 of 9Plan rehearsals and events

All steps

Setting up your association

  1. Create your association in Orchesi
  2. 2Create groups and sections
  3. 3Plan rehearsals and events
  4. 4How to bring your members along to Orchesi
  5. 5Ready-made messages for your members
  6. 6The easiest way to invite all your members
  7. 7Invite members straight into the right groupsoptional
  8. 8Import your members from Excel or CSVoptional
  9. 9Give roles to the board, conductor and managers
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